Reading Municipal Light Department
Published
August 4, 2022
Location
Reading, Massachusetts
Job Type

Description

Job Title: Operational Technical Assistant

Engineering Reports to: Assistant Director of Engineering and Operations Division: Engineering and Operations (E&O) Job Grade:   51 Revision Date: 7-21-2022 Reviewed By:   IBEW Work Location: 230 Ash St Office Union: Y☒ N☐          IBEW   Local 103 FLSA:  Exempt ☐ Non-Exempt ☑  

 

This Position Description presents illustrative work activities usually encountered by personnel filling this position. It is not meant to list all possible work activities in all possible work conditions. It is also not meant to define specific limits on work activities that may be performed by any person holding this position. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision.  Position descriptions may occasionally be changed to allow the RMLD to better meet the needs of the customers, reflect applicable laws and regulations, or otherwise implement Commission policies. All non-bargaining unit RMLD workers are “employees at will.”

 

Job Summary:   Provides administrative and technical support to the Assistant Director of E&O and Director of E&O. Acts as liaison for operational groups and contractors/developers, MBTA, and third-party attachment entities, APPA, NEPPA, Town Officials, State and Federal agencies and customers.  Provides technical support for the E&O staff, Pole Foreman and reliability analysis, maintains records in SharePoint, provides support for engineering analysis and studies.

 

Illustrative Work Activities:  Essential work activities, pursuant to the Americans with Disabilities Act, may include the following:

 

  • Performs maintenance, revision, updating, filing, publication and distribution of work order management system. Provides, maintains, and updates all files.
  • Interacts with Operations support staff and supervisors in the development of all technical bid specifications; prepares bid letters and final bid analysis for presentation to the Board of Commissioners.
  • Keeps work and communications smoothly flowing from Director of E&O and Assistant Director of E&O to the Operations group supervisors, employees, contractors/developers, customers, third party attachment entities, federal, state, local legislative offices and other entities that may affect the operating functions of the Division.
  • Interacts with other divisions on a routine basis to maintain open communications on internal E&O projects and their involvement with them.
  • Familiar with Microsoft Project. Responsible for the maintenance and updating of the projects scheduling database and coordinating with the Operations-involved groups on how to use scheduling software.
  • Interact on a regular basis with contractors, developers, customer inquiries and complaints for the E&O
  • Participates in improving operational processes, procedures and related activities.
  • With input from Engineering, develops the agreement packages and upon completion of the work, provides final billing analysis for the Department and contractors/developers on URD (underground residential subdivision) and commercial development.
  • Responsible for the flow of the third party attachers and CATV correspondence and development of internal processes to ensure timeliness and accuracy of interdepartmental billing.
  • Maintains all E&O legally binding contracts, files, and records.
  • Assists and manages the maintenance of all files and records produced by the E&O staff in SharePoint and other digital medias.
  • Supports and maintains all NERC and NPCC supporting documents for self-certification and audits.
  • Attends CAB/BOC meetings and prepares minutes of the meetings as a backup person as necessary.
  • Provides support for weekly staff meetings and weekly work scheduling.
  • Assists in providing supporting documents for annual budget.
  • Performs reliability indices analysis, submits data to APPA eReliability tracker, and provides reports.
  • Supports RMLD Safety Committee’s monthly meetings, takes minutes, and provides reports.
  • Assists and supports E&O division in researching best business practices and developing operational procedures.
  • Assists with Incident Report document preparation and filing.
  • Supports customer complaints investigations, data collection, and preparing reports.
  • Attends and represents RMLD in assigned Town committees.
  • Assists engineers in performing Pole Foreman analysis for engineering projects.
  • Performs GIS edits for various studies/projects under supervision of engineers.
  • Generates report from Outage Management System (OMS), Milsoft, Futura, and other engineering databases.
  • Assists the storm manager in related storm restoration activities and supporting roles, duties, responsibilities as assigned.
  • Assists engineers in estimating the labor and materials cost for projects and work orders.
  • Updates and monitors materials minimum stocking levels and prepares reports.
  • Other duties as assigned

 

Minimum Qualifications

Basic Knowledge:  Associates degree in Engineering, Business Management, Business Administration, Computer  Science,  or equivalent degree as determined by RMLD.    Good working knowledge of Microsoft Office, project management, and e-mail systems along with administrative skills.  Good command of the English language.  Ability to communicate effectively with the public, sometimes under stressful conditions.

Experience:  At least five-years’ experience in the RMLD or a comparable electrical utility. Two-years’ technical experience in an  E&O services division with working knowledge of the electric utility industry, distribution field, as well as other RMLD divisions and their interactions with the E&O division functions.  Ability to work independently with little or no supervision.

Judgment and Initiative:  Ability to work with other members of the RMLD for development of contractor agreements and technical bid specifications/analysis.   Knowledge of capital budget and E&O operating budget.  Ability to manage high volume of work  in short timeframe.  Able to deal tactfully and diplomatically under stressful situations.

Independent Action:  Must be multi-task oriented, set priorities, and effectively manage time.

 

Manual Skills:  Able to type on computer keyboard.  Ability to use standard office and communications equipment.

 

Physical Requirements:  Ability to perform moderate physical work about the office and other locations both indoors and out in any weather and all seasons, as required by the position.

 

Supervisory:  None

 

License: Drivers’ License valid in MA

 

Other:  Other related duties may be assigned.

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