Description
Description:
The purpose of this position is to perform bookkeeping, accounting, and clerical work for the Paxton Municipal Light Department. Duties include managing general accounting, accounting ledgers, payroll, accounts payable, accounts receivable, bank reconciliations, jobbings, inventory and other related work as required. Reviews and ensures the accuracy and timely payments of all bills and invoices. Works under the direct supervision of the General Manager and collaborates closely with the General Foreman on job billing, inventory, and payroll matters.
Essential Job Functions:
- Accounts Payable: paying invoices, posting to G/L, preparing warrants, and recording information to multiple spreadsheets.
- Responsible for monthly G/L entries of cash receipts, job billing, allocation of payroll and inventory expenses to appropriate GL codes, depreciation, and purchased power expenses.
- Responsible for creating and issuing monthly invoices for the state sales tax, jobbings and motor vehicle accidents.
- Monthly reconciliations of all bank accounts to billing software, QuickBooks, and the town treasurer.
- Ensure accuracy of work orders against payroll and jobbing for proper recording.
- Responsible for ensuring accuracy of inventory purchase orders against invoices, recording purchase orders and costs into the inventory software system and inputting daily work order counts.
- Prepare documents as requested and/or required for annual reports and audit.
- Provide customer service to electric, water, and trash customers.
- Requires significant interaction with the General Manager, billing clerk, town treasurer, auditing firm, vendors, and PMLD’s energy supply provider.
- Responsible for working collaboratively with the General Foreman to ensure accuracy of payroll, and billing of jobs for various projects.
- Perform office related work as required, directed, or as situation dictates of lesser or greater responsibility.
- Cross train with the Billing Clerk to provide coverage of essential job functions during vacations.
Minimum Qualifications:
Minimum of five years’ experience with bookkeeping and basic accounting principles, practices, and methods. An associate or bachelor’s degree in accounting or business is preferred. Considerable working knowledge and literacy of a wide variety of computer software applications including word processing, Excel spreadsheets, QuickBooks, and databases. Ability to establish and maintain effective and professional working relationships with employees, town officials, and the public. Ability to think critically and solve problems and work well under pressure.
This is a forty-hour per week position, Monday - Friday. May be required to work overtime hours during emergency operations. Starting salary range is $29.82 to $34.63/hour depending on qualifications.
Interested applicants please email cover letter and resume to:
Tara Rondeau, General Manager
Paxton Municipal Light Department