Description
Position Title: Finance/Office Manager
Hull Municipal Light Plant (HMLP)
February 25, 2026
Reports to: Operations Manager
FLSA Status: Non-exempt
The Finance/Office Manager is responsible for supervising office staff and overseeing all administrative functions related to financial management, accounting, planning, and analysis in support of the Light Plant Manager and Operations Manager. This position assists in the overall operations of HMLP and provides customer service to utility customers and vendors as needed.
Essential functions
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Provides administrative support to the Operations Manager, Assistant Operations Manager and Light Plant Manager.
• Directs and manages all financial and accounting functions of the Municipal Light Plant.
• Oversees general ledger activity, accounts payable, accounts receivable, cash receipts, payroll coordination, and reconciliations.
• Prepares payroll worksheets for Town Treasurer processing; maintains employee time records; process payroll in National Information Solutions Cooperative (NISC); run payroll reports and reconcile PTO balances.
• Assists with the annual operating and capital budgets; monitors expenditures to ensure compliance with approved budgets and Light Plant Manager authorizations.
• Prepares monthly, quarterly, and annual financial reports, including revenue and expense statements, power supply cost analysis, capital project tracking, and reserve balances.
• Performs month-end and year-end closings, journal entries, and financial reconciliations in coordination with the Town Accountant.
• Coordinates the annual independent audit and prepares all required schedules, work papers, and supporting documentation.
• Tracks and reconciles all Massachusetts Municipal Wholesale Electric Company (MMWEC) project costs, including power supply invoices, capacity charges, transmission costs, and related assessments.
• Manages MMWEC project participant billing, prepayment accounts, and Reserve and Contingency (R&C) Trust Fund activity; reconciles Trust Statements and maintains detailed tracking of each project and trust account.
• Processes and authorizes MMWEC power bill payments and wire transfers in coordination with the Town Treasurer.
• Monitors and tracks debt service schedules, bond obligations, and project-related liabilities associated with MMWEC participation.
• Assists in rate studies, cost-of-service analysis, and long-range financial forecasting, including power cost projections and rate stabilization strategies.
• Oversees capital project accounting and ensures proper allocation of costs to work orders and general ledger accounts.
• Prepares and files required regulatory and federal reports, including the Department of Public Utilities (DPU) Annual Report and U.S. Energy Information Administration filings (EIA-861 and related forms).
• Ensures compliance with Massachusetts procurement law, municipal finance law, bond covenants, and applicable regulatory requirements.
• Develops and maintains internal financial controls, accounting procedures, and financial policies consistent with municipal and utility best practices.
• Supervises office staff, including training, evaluation, and discipline in accordance with Town policies and collective bargaining agreements.
• Provides financial analysis and recommendations to the Light Plant Manager to support policy decisions and long-term financial planning.
Supervision received: Works under the administrative direction of the Operations Manager. Exercises independent judgment in carrying out financial management responsibilities in accordance with established municipal, regulatory, and departmental policies and standards.
Supervisory Responsibility: Responsible for the supervision of the HMLP office staff.
Confidentiality: Has regular access to confidential financial, contractual, personnel and customer account information and must maintain strict confidentiality in accordance with the Massachusetts Public Records Law and applicable regulations.
Accountability: Errors, missed deadlines, or poor judgment could result in financial loss, program disruption, or legal consequences for the Town. Exceptional attention to detail is critical due to the nature of the work.
Judgment: The work involves numerous standardized practices, procedures, or general instructions that govern the work performed and, in some cases, may require additional interpretation. Employee is expected to understand, apply and explain HMLP policies, procedures and guidelines. Complex problems are referred to Operations Manager.
Nature and purpose of public contacts: Works with other department employees and the general public to obtain or provide information and assistance, via email, telephone and in person. Employees are expected to act with courtesy, tact, and diplomacy in working with others and resolving issues.
Recommended Minimum Qualifications:
Education and Experience: Bachelor’s degree in Accounting, Finance, or a related field preferred. Requires three to five years of progressively responsible experience in municipal accounting, with electric utility or public power experience preferred. Strong knowledge of municipal accounting procedures and practices is essential. Equivalent combinations of education and experience may be considered.
Special Requirements: Valid Massachusetts Driver’s License. As a condition of employment, must complete a CORI examination.
Knowledge, Abilities and Skill
Knowledge: Working knowledge of municipal finance, budgeting, and accounting principles, including Massachusetts General Laws governing finance, accounting, and procurement. Proficient with accounting software, financial management systems, and spreadsheets. Knowledge of utility rate structures, cost-of-service principles, and power supply cost accounting. Familiarity with audit preparation and financial reporting standards. General understanding of local government operations and procedures is helpful.
Abilities: Strong aptitude for working with numbers and analyzing financial data, with the ability to present findings clearly in both written and oral form. Ability to maintain confidentiality, exercise sound judgment, and explain complex financial matters to non-financial audiences. Capable of working independently, managing multiple detailed tasks, and providing excellent customer service in a fast-paced environment with frequent interruptions.
Skills: Strong numerical and detail-oriented skills with a high degree of accuracy. Effective problem-solving, communication, and customer service abilities. Advanced proficiency in Excel for data management, and in PowerPoint or design software for creating reports and presentations. Excellent organizational and interpersonal skills, including verbal, written, and telephone communication.
Work environment: Work is performed primarily in an office setting. Attendance at evening Light Board meetings and occasional MMWEC-related meetings or trainings may be required.
PHYSICAL, MOTOR, AND VISUAL SKILLS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Skills
Work primarily involves sitting, with occasional standing, walking, or stooping. May require lifting files, boxes, or office equipment up to 30 pounds.
Motor Skills
Frequent use of office equipment, including telephones, computers, and other technology.
Visual Skills
Visual demands require routinely reading documents and frequent computer use for detailed financial work.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Please send cover letter and resume to Stacy Callahan at scallahan@town.hull.ma.us